CollabCoder: A GPT-Powered Workflow for Collaborative Qualitative Analysis

Collaborative Qualitative Analysis (CQA) can enhance qualitative analysis rigor and depth by incorporating varied viewpoints. Nevertheless, ensuring a rigorous CQA procedure itself can be both demanding and costly. To lower this bar, we take a theoretical perspective to design the CollabCoder workflow, that integrates Large Language Models (LLMs) into key inductive CQA stages: independent open coding, iterative discussions, and final codebook creation. In the open coding phase, CollabCoder offers AI-generated code suggestions and records decision-making data. During discussions, it promotes mutual understanding by sharing this data within the coding team and using quantitative metrics to identify coding (dis)agreements, aiding in consensus-building. In the code grouping stage, CollabCoder provides primary code group suggestions, lightening the cognitive load of finalizing the codebook. A 16-user evaluation confirmed the effectiveness of CollabCoder, demonstrating its advantages over existing software and providing empirical insights into the role of LLMs in the CQA practice.